Sage Intacct Advantage

rinehimerbaker’s customer recognized at Sage Intacct Advantage

At this year’s Sage Intacct Advantage conference, our customer MemberClicks was recognized as a recipient of the Sage Intacct Customer Success Award, an award designed to celebrate customers who have made dramatic improvements to their business and financial operations using Sage Intacct.

MemberClicks’ mission is to “Empower member-based organization to thrive through refreshing technology and a heart for service.” Their purpose-built suite of technology and customer-centric culture helps them achieve this allowing their customers to focus on serving its members.

For MemberClicks, 2017 was a year that largely focused on growth. With that came the challenges that all growing companies face and in 2018 they decided it was time for a new system that would help, not hinder, their company.

Sage Intacct was implemented for its ability to automate their order to cash process, manage customers’ subscriptions, and automate revenue management to keep them compliant with ASC 606, along with many other benefits!

Using Sage Intacct, MemberClicks was able to increase efficiencies throughout the organization with capabilities like:

  • Producing consolidated financials from multiple entities with various currencies in just a few clicks
  • Closing their books in just four days and spending the ten days they saved to analyze the data rather than reconcile it
  • Seamless order to cash process starting in Salesforce and creating contracts when deals are closed/won
    • Automating revenue and billing management across 3,000+ contracts
    • Automating customer payments through recurring subscription billing

Using Sage Intacct, they now have a consistent customer experience across the entire organization from orders to renewals to payments and everything in between. This consistency provides key members the visibility into every stage of the contracts’ lifecycle.

rinehimerbaker worked with MemberClicks to design and deploy this fully integrated solution centered around Sage Intacct. As a group, we were committed to helping migrate the company’s entire accounting operations onto a system up to the challenge of supporting their dynamic organization.

With MemberClicks recognized as one of a few winners selected out of hundreds of applicants, the journey for them proved worthwhile and demonstrates that success like this can be achieved by organizations of all sizes when you work with people and software that strive to achieve great results!

Congratulations again to MemberClicks from the entire rinehimerbaker team!

Find out how rinehimerbaker can help your company get similar results by reaching out to accounting@rinehimerbaker.com.

Sage Intacct Advatnage

Sage Intacct Advantage Conference Recap

The annual Sage Intacct Advantage was an amazing event again this year with great opportunities to learn about the future of finance, network with our customers and the Sage Intacct team, and enjoy Las Vegas! Below are our team’s top takeaways from this year’s conference.

Sage Intacct Advantage

1) MemberClicks won a customer success Award- rinehimerbaker’s customer, MemberClicks was honored with the customer success award this year at Advantage! This award celebrates customers who have made dramatic improvements to their business and financial operations using Sage Intacct.  Congratulations Brent Stringer and team!

 

2) Change in Thinking-There was a strong focus on how the accounting function is moving from the age of information to the age of answers. Gone are the old ways of simply reporting “what happened”; now we are focused “why it happened” which is quickly moving to “what will happen next and what should we do about it”. This focus shows how finance teams are moving away from manual work and utilizing technology to deliver strategic value so that organizations can further their mission, grow and scale more quickly.

 

3) Eliminating the Close– Sage Intacct continues to look for innovative ways to make accountants lives easier. They are currently working on AI capabilities that are embedded directly into the Sage Intacct Intelligent GL.  The goal is to have continuous GL and eliminate the close. How? By using AI to accelerate the capture of data, to detect anomalies and ensure data is accurate and compliant, and to analyze and make intelligent decisions.

 

4) Sage People– This was an exciting announcement. Sage People is a new HR/benefit/onboarding/payroll solution that will be fully integrated with Sage Intacct. With this full integration, users will be able to quickly and easily view analytics, reports, graphs and dashboards related to the HR function.

 

5) Growth in Use– Currently 38% of the top CPA firms are using Sage Intacct. The continued growth of users shows how impactful Sage Intacct has been in revolutionizing the cloud accounting world throughout many different industries. The fastest growing verticals adopting Sage Intacct are hospitality and healthcare.

 

6) Orlando in 2020– Next year’s Advantage conference will be held in Orlando, FL the week of Oct 13th. For everyone that couldn’t make it this year, mark your calendars for next October. It will be a great week to learn, and network!

Sage Intacct Advantage

Cloud Solutions

Hospitality Companies Score a Hole-In-One with Cloud Solutions

Hospitality companies can grow quickly with new locations, and new business lines (such as an additional bar, restaurant, golf lessons department, etc). With quick growth companies who aren’t using the best software can feel growing pains and create their own automation gap unknowingly. Below we review what the top pain points are and where the automation gap is created. At the end we discuss what the best steps are to eliminate your growing pains and get rid of the manual work through cloud solutions.  

 

Hospitality Company Growing Pains 

Growing pains can be sometimes be hard to distinguish because you find them becoming an accepted part of your day-to-day operations. Only when you start looking at best practices and how competitors are operating do you realize you are behind the curve in technology that gives time back to your organization. Top growing paints for hospitality companies are: 

  • Less time to focus on financials therefore you are taking shortcuts which is creating errors 
  • Your current team has a lack of finance or accounting knowledge leading to more time trying to figure out how to do basic bookkeeping vs. Leading the company to growth 
  • Multiple locations or lines of business (such as a country club with different entities or a franchise with 3 locations) 
  • Currently you have a lack of visibility and control into the total company 
  • Have a need for consolidated reporting that gives insight into your vendors across all business lines or locations 
  •  

Where the Automation Gap can be Created for Hospitality Companies  

The automation gap is created in hospitality companies when their growth is faster than their current software solutions can scale. This leads to manual processes for your team and creating hours of additional work. While at first this process many seem simple such as signing 5 checks a week, by the time you get to 40 checks a week you are now taking up hours a month on something that could be automated. Another example is timesheets. When you start out with one business area or location you may have four people which is easy to do manually. You oversee this team directly and can validate they worked the hours they have written down. By the time you have 35 employees you are looking at additions to your total business, more on your plate taking you out of the day and day, and managers that are now in charge of payroll. By leaving this process on paper and manual you will be prone to errors as well as inaccuracies because you aren’t there to know exactly what time everyone worked. This is the automation gap.  

 

If you have said yes that is an opportunity in my company, yes I face that same difficulty every week, then we have a few solutions that will work for you. Read through the chart below to identify where your company falls, and then fill out the form below to talk with our team.  

 

Current Accounting Situation 
  • Owner Operated 
  • Currently don’t understand your books 
  • None to limited reporting  
  • Results take 6-8 weeks to get 
  • Budget doesn’t allow to hire a controller 
  • Searching for professional advice 
  • Currently have an accounting staff  
  • Your team isn’t efficient because of manual processes that are time consuming 
  • 1-2 people currently working on your books 
  • Reports are error prone 
  • Your accounting team is new and could use guidance on how to purchase software 
  • Writing checks 
  • Complying special reporting 
  • You can’t access your data anywhere 
Solutions  Find an Accounting Solutions Firm that has an experienced team that can advise on new technologies, implement best practices, and lead your company to growth.  

They will provide: 

  • Real Insight into your operations  
  • Have ME close in 10 or less days a month 
  • Establish and provide a monthly report package 
  • Advice from a team that works with top companies in the hospitality industry 
Find an Accounting Software partner that can implement a cloud-based solution that eliminates manual processes, and provides data faster 

 

They will provide: 

  • A list of cloud-based technologies that all integrate together to create a best-in-class solution specific to your company 
  • Enhanced insights and analytics 
  • Vendor insight for all locations or businesses 
  • Dashboards specific to real time data you need 

 


Closing the automation gap

Closing the Automation Gap in Finance

Closing the automation gap in finance is key to running an efficient business capable of scaling. Growth in your business, by product diversification or acquisition, creates additional work on your team. If the system is designed around manual tasks and spreadsheets, your company won’t reap the rewards or experience the profit growth you expect. Closing the gap allows finance teams to transform from error-prone clerical workers to strategic advisors capable of providing data and insight in real-time. 

What is the automation gap? 

The automation gap is the space between what can be automated within your current system and the actual processes your staff is executing.  The gap essentially represents the manual processes your team completes in order to run your business effectively.  As companies experience growth, the automation gap generally increases and can overrun a finance department. 

A great example of how the right system can close the automation gap is Sage Intacct’s multi-entity management capabilities. By automatically consolidating multiple companies and automating closing entries, when you grow by acquisition you no longer need to manually track the activity in spreadsheets and manually consolidate the books! With Sage Intacct, finance teams can rapidly close the books and reduce errors along the way allowing them to provide meaningful information to your management team faster. 

 

Growing through product diversification is great but that also means companies need to understand how that impacts their compliance standards such as ASC 606. Once you understand your compliance requirements, you then need systems in place to uphold them. 

When your current software doesn’t automate this for you, companies typically lean toward a spreadsheet as their process. Managing compliance in a spreadsheet is not sustainable over the long term as you experience continued growth and create new products. 

 Watch the Webinar: Closing the Automation Gap Now

Processes built around spreadsheets are extremely manual and the responsibility of managing and maintaining them typically falls on one or two employees who truly understand how the document works. We often find that the documentation and instructions of the process are nonexistent meaning all of that process knowledge leaves the company when the employees leave your organization. 

Managing complex processes using spreadsheets is not without risk. It’s not a question of “if” there is an error, it’s a question of “when” the error is going to occur and how big of an impact is it going to cause. 

Companies are trying to close the automation gap by hiring talent. However, hiring high-level talent that can create and understand complex spreadsheets comes at a premium. Continuing to hire employees at top salaries to perform these tasks is not sustainable over the long term. This also contributes to creating a company culture where the focus is on clerical work rather than strategic work. 

Watch the Webinar: Closing the Automation Gap Now

Why is closing the gap important? 

90% of the decision-makers are under pressure to make decisions faster but only 28% trust the data in their reports. This is largely due to the almost guaranteed mistakes that happen when a company relies on manual processes instead of working with a system that closes its automation gap. 

Current CFO’s have more responsibilities than ever to strategically lead their companies with real-time data. Reacting on three-week-old data that is almost guaranteed to have some error within the report is no longer acceptable or the norm. 

Are you unsure of how to discover your automation gap and implement a solution to close it? The rinehimerbaker team can help you evaluate your current processes, identifies your opportunities, and build a plan on how to close your automation gap. 

If you would like to find out more, click here to watch the full Closing the Automation Gap Webinar. If you are ready to discuss closing your own gap, please fill out the form below to speak with a representative at rinehimerbaker 

 


ERP Upgrade

Controllers: How to Make the Case for an ERP Upgrade

Making the case for an ERP upgrade can be a daunting task.  Below is our cheat sheet on how to know when you are ready, tips for making your case, and what to expect once you have the approval to move forward. 

 

How to Know When it is Time for an Upgrade 

There are different types of “key experiences” you can have that would signal it is time to upgrade your software solution. Being able to recognize these signals early on will save your company money, time, and keep you ahead of your competition. Read below about the different signals that show it’s time to make the case and present it to your executive team.  

 

  • When your close is taking too long– When your end of month close is taking 6-15 days causing your executive team to work off “old data”. Real-time data is key to growth for a company. Decision-makers within a company need data almost instantly in this technology-driven time.  
  • When the manual processes become too much– It is time to upgrade when manual data entry is taking up too much time, leaving your finance team constantly behind. Also, manual entry becomes a problem due to data entry errors. 
  • When it takes too long to understand your data- Your data should work for you. Reports should be easy to create based off dimensions you set. In a cloud-based ERP solution, you can slice and dice your data any way you need quickly to make decisions and create dashboards to quickly find key indicators that drive critical business decisions. 
  • You are adding new entities (additional locations or brands/product lines)– Being able to have granular insight into all locations as well as consolidated reporting is key to being able to grow. 
  • When you are adding new staff and want to limit their access to certain sensitive data- a cloud-based ERP will allow you to restrict user access to specific entities and allow you to control their permissions to perform certain tasks or view types of sensitive data such as payroll.    
  • You are expanding to multicurrency– When you are adding an additional currency you will need to evaluate if your system allows more than one currency and if so, does it have the capabilities to produce the consolidated reporting you need? When evaluating the capabilities of your current system, look for the ability to automate conversions for transactions or reporting. Also, having the choice on which currency reports will be produced in is important 

Join us for our Coffee Demo Today!

 

How to Make Your Case 

The best way to make your case for an upgrade is to show your executive team the time you can save, the money they can save, peace of mind they will have by having a more secure system, and the impact of adding capabilities that will help them make decisions that can grow their business 

For time savings, show how you can cut your closing time in half by having data available almost immediately. You can also demonstrate how you and the finance team will be able to cut down on manual processes through automation, freeing up time for new, value-add projects all while limiting the need to hire more finance employees in the future.  

Money savings are key when asking your executive team for an upgrade. The right cloud-based ERP solution can save money by cutting down on manual processes, improving employee engagement and growth, the ability to do more with a smaller team, and cutting closing time in half. 

Security for your data is extremely important as your company is growing. With Sage Intacct, the days of worrying about loss of data are over.  You also have the flexibility to restrict user access from viewing sensitive data.  User permissions can be set for only what a team member needs to access User permissions are granular with options down to letting a team member view but not edit or edit but not delete. This allows for peace of mind, and complete data security. 

Upgrading to a cloud-based ERP solution means that it is cloud supported with automatic upgrades multiple times a year. You will be able to operate with a lean team and your IT staff won’t have to complete or test system upgrades/changes for you. This helps cut down on time spent in-house trying to solve problems and empowers your finance team.  

Lastly, and an important part of getting approval is showing how the system will give your executive team better insight, better data, and flexibility. With a cloud-based solution, the executive team would have access to their own log-in that show cases Dashboards built specifically to their needs with real-time data that can be accessed from anywhere. With Sage Intacct, you have the ability to see your full customer experience from end to end. You can connect your CRM such as SalesForce, into Sage Intacct. This gives complete visibility for your sales team and improves your customers’ experience with your company.  

  Join Our Daily Coffe Break Demo

After Approval to Move Forward 

Once you have received approval to move forward, the next critical step is finding a consulting firm that will meet your needs. At rinehimerbaker, we strive to identify your pain points during our discovery session and find solutions to make your life easier. Listening to your needs, helping identify areas or processes that are holding you back and finding solutions is what we are all about! 

Following the discovery session, we typically schedule a time for a live demonstration so you can see first-hand the functionality and just how easy it is to use Sage Intacct.  As your trusted partner, ensuring we meet all the requirements outlined during discovery is critical. After discovery and demo, we will document an implementation plan that works for you including what you can expect before and after go-live.    

At rinehimerbaker, we are dedicated to understanding your business so we can help you move faster with greater clarity.  

AICPA Supports Sage Intacct

Why CPA’s Agree with Sage Intacct Being the Only AICPA Endorsed GL Software

The AICPA, otherwise known as the American Institute of Certified Public Accountants, is a national professional organization that sets the standards for accountants in 143 countries. The AICPA oversees the accounting profession, sets standards, and oversees the uniform CPA exam. The organization defines professional accountancy through education requirements, ethical standards, professional standards, and alignment with the general public’s interest.  When the AICPA endorses an accounting software it means they have thoroughly vetted the product and have concluded that it meets the rigorous standards they hold for themselves and the accounting profession. Sage Intacct has become the first and only Accounting software to receive this recognition from the AICPA.  

 

Why is Intacct different? 

 

The Sage Intacct platform is meant to scale with a business no matter your size. It’s a one-stop-shop for businesses ranging from mom and pop shops to mid-market businesses. Your company can buy one software instead of having to change software as they grow. “Sage Intacct is truly a product with the accounting and finance team in mind. Every engineering dollar is put on how to make the accounting and finance team’s life better.”- Michael Garrison, Accountant for rinehimerbaker. Sage Intacct has focused on what they do best and has chosen to integrate with the best of the best vs. trying to create a suite. A great example of this mindset is the integration with Salesforce. Sage Intacct has made the strategic decision to align themselves and integrate with top SaaS offerings instead of trying to recreate them all. This allows their customers to get the best GL software and not sacrificing other software needs throughout the company. This also enables Sage Intacct to focus on their quarterly release schedule and making the accounting software the best it can be through consistent releases. There are integrations with multiple partners including CRMs, tax services, automated payments, time& expense, and more. 

Join our coffee break demo today! 

 

Why do CPAs agree? 

 

Michael has been working with Sage Intacct for over six years and agrees with the AIPCA’s endorsement of this GL software. “The accessibility of Sage Intacct from anywhere you may be, and the ease of use is phenomenal compared to other types of accounting systems such as QuickBooks which slows down what I can do for my customers,” said Garrison, CPA.  Once an accountant has gone through training for Sage Intacct GL the software is easy to navigate, and constantly working for them. The top features include flexibility and increased productivity. “Sage Intacct is the true definition of a cloud-based product. Customers get all the benefits of the cloud including operating in multiple sessions for various entities without closing and opening a program throughout the day” said Garrison, CPA. “The time savings alone are substantial. Overall, I find that the controls, the granularity, the ability to have segregation of duties built into the system, the auditability of transactions are all critical to accountants and why this software is above and beyond their competition.” 

 

To find out more about Sage Intacct, and all the capabilities Michael Garrison has referred to join rinehimerbaker and Sage Intacct for a coffee break demo any day this week at 9 am PST/ 12 pm ET. Click here now to register! If you would rather have a chat with a member of the rinehimerbaker team, please email ccottingham@rinehimerbaker.com 

 

Join our coffee break demo today! 

Tech Savvy CFO

Meet the Tech Savvy CFO of 2017

As we discussed in our last blog, the role of the CFO has seen immense change in the past few years, as the position has evolved from number jockey to strategist, decision maker, and futurist. Today’s CFO has an evolving set of responsibilities, but is luckily graced with new tools to tackle these responsibilities.

The Changing Role of 2017’s Tech Savvy CFO

Today, we would like to discuss some of the changes the CFO has faced in the past decade, and share the opportunities that he or she has to embrace new tools for success. Thanks to our friends at Sage Intacct, we present to you their newest infographic, The Tech Savvy CFO—Changing Roles, Changing Worlds, and Changing Opportunities.

Evolving Priorities

It’s hard to think a role has changed so much in a decade, but if you look around the boardroom, you’ll realize not only that roles have changed, but it’s likely there are new people. Business priorities have changed, and new people have come to take some of these on. This said, the CFO still has new priorities that he or she must tackle.

Looking back only a decade ago, the “numbers jockey CFO” of 2007 was so focused on audits, reporting and planning, and capital structure that the modern priorities were just a pipedream. Luckily, technology has eased some of the basics so that today’s CFO gets to think more strategically, focused on big-picture ideas—moving from audit to risk management, reporting to strategizing, and capital structure to strategic capital allocation.

Broader Metrics

The pace of business evolution has put us in an environment in which yesterday’s metrics were just the beginning of things you need to measure. Whether you’ve begun to report beyond GAAP—focused on metrics that drive business forward or just on different GAAP measures required by recent changes from FASB, IASB, or both, reporting has evolved. Luckily, the reporting tools have evolved along with the needs.

New Skills

Again, looking back a decade, the CFO was much less about the decisions and much more about the decimals—meaning that while many had Masters in Business Administration, the major requirement was being chief CPA—with skillset to match.

Learn More: The Changing Role of the CFO in the Changing Business Environment

Sage Intacct recently released their updated infographic discussing the Changing Role of the CFO, which we are sharing with you below.

Tech Savvy CFO

Learn more about the evolving role of the CFO here, get to know Sage Intacct here, and learn more about receiving a free 30-day trial, courtesy of rinehimerbaker.

Value of Strategic CFO

The Rising Value of the Strategic CFO

Technology is reshaping the role of the CFO, moving action from the back-office into the boardroom. For a growing company, this couldn’t be more important. Back in the days of spreadsheets and desktop software, CFO primarily focused on bookkeeping and historical reporting. But today, they can look forward—and take a seat at the strategy table, where they help drive the future of the company.

Riding the Tides of Change

Administrative financial and accounting tasks have always been—and will always be—essential to business operations. In fact, the critical nature of this work is one of the reasons key financial department employees were traditionally found burning the midnight oil in front of a stack of invoices and a calculator. They had no choice but to immerse themselves in the time-sensitive, manual requirements of tracking financials, paying bills, running reports, ensuring regulatory compliance, and more.

For more insights, find out How to Know When QuickBooks No Longer Makes the Cut.

With technology, the CFO and their staff have been able to streamline their processes, one “automation evolution” at a time. For most companies, paper ledgers were transposed to electronic spreadsheets and desktop software, which are now being shifted to an online, cloud-based chart of accounts, and so on. Every system iteration brings more functionality to the finance and accounting department, however small, cutting time and improving accuracy. It has taken data out of silos and enhanced team and interdepartmental collaboration.

Learn more How Intacct’s Cloud-Based Financial Software Supports Growing Businesses with Automation.

Leading the Technological Revolution as a CFO

Tech-driven changes have freed CFOs from much of the day-to-day minutiae so they can take on more back-end and strategic and projects. They can evaluate more data, report on it in new ways, and work with other company leaders to plan for the future. With access to more comprehensive operational and financial data—and more sophisticated, even real-time, reporting tools—CFOs can easily:

  • Look beyond the numbers to understand what’s impacting performance and driving bottom-line business results across the organization.
  • Make better use of resources to increase value to customers, strengthening the top-line.
  • Identify trends, risks, and opportunities inside and outside of the company, developing a voice in M&A conversations and others that determine the company’s growth trajectory.

Depending on Technology

Without the right technology solutions in place, however, a CFO’s strategic potential is stunted—or at least delayed until the company makes the appropriate investments in solutions that deliver the data and functionality they need. Even if they’re participating in strategic growth discussions, many CFOs continue to spend too much time and energy grappling with the inefficiencies of manual processes. They’re limited by disparate and disconnected systems, insufficient reporting tools, and even impatient decision-makers.

Implementing cloud-based financial management and accounting software can be an important next step for companies and their CFOs who are in this uncomfortable position. A scalable and cost-saving system eliminates their dependence on spreadsheets and gives them access to the tools they need to take control of their processes, better manage their employees’ projects, and provide fast and accurate insights to anyone who needs them.

Don’t miss How the Cloud Provides Real Time Insights for Real Time Decision Making.

What’s more, the enhanced capabilities will allow them to do more than they could ever do before—with historical and real-time data, for example—and keep up with a rising transaction volume as the business continues to grow. The right software will make it easy to centralize their data and integrate all of their business systems, even those they haven’t implemented yet.

Is It Time to Make a Change?

If your financial and accounting organization is ready for an upgrade—so your CFO can get more strategic—contact us to learn more about your options. We specialize in connecting growing companies with cloud technology solutions customized for your needs.